Weighbridge tickets: what to capture and why
What a weighbridge ticket is
A weighbridge or delivery ticket — the docket — is raised when your load is weighed and delivered. It's the single record that proves the job happened, and it's what the customer builds the weekly self-bill from. If the ticket is right, you get paid right. If it's missing or thin, money slips through.
What to capture on every ticket
Whether it's a printed docket or a handwritten one, these are the things that matter:
- Ticket / docket number — the most important item. This is what the invoice is matched on.
- Date of the delivery.
- Net weight in tonnes — the amount actually tipped (not gross or tare).
- Plant and delivery site — where it loaded and where it went.
- Product / grade — what was carried.
- Time on site / waiting time — the figure that drives a waiting claim.
- CH / CHUTE or DAY WORK note — this changes how waiting is paid.
- Any return — material sent back, and how much.
- Vehicle and driver — so it ties to the right truck and run.
A clear photo of the whole ticket captures all of this at once — and it's the cheapest insurance in haulage.
Why the ticket number matters most
Reconciliation lines your tickets up against the self-bill by ticket number. If that number is missing or unreadable, the load can't be matched — so a line the invoice missed, or a rate that's wrong, becomes invisible. Everything else on the ticket is valuable, but the number is what makes the match possible. Capture it cleanly, every time.
The extras that get missed
The delivery itself is usually paid. What slips is the extras that only exist if the ticket captured them:
- Waiting time — no time on site recorded, no waiting claim.
- Returns — material sent back that never gets billed.
- CH / day-work — the note that means waiting is paid from minute one.
These are exactly the lines covered in our guide to waiting time, return loads and extra miles — and they all start on the ticket.
Turn every ticket into a paid line
With Raahi, a driver snaps the ticket at the site and Raahi reads the number, time on site and returns off it — then matches it against the customer self-bill so nothing goes unpaid.
See ticket reconciliation →Make it a habit
One rule keeps the money flowing: every load, a clear photo of the whole ticket, at the site. Do that and the number, the tonnes, the time and the returns are all captured while you're standing there — instead of reconstructed from memory a week later when the self-bill lands.
What is a weighbridge ticket?
The docket raised when a load is weighed and delivered — ticket number, date, vehicle, product, tonnes, plant and site, often time on site. It's the proof of the load and the basis of the self-bill.
What should a driver capture?
The ticket number, date, net tonnes, plant and site, time on site/waiting, any CH/day-work note, and any return — ideally as one clear photo.
Why does the ticket number matter?
Reconciliation matches your tickets to the self-bill by ticket number. No clear number, no match — so missing or underpaid lines are easy to lose.
What if a ticket is lost or unreadable?
It's hard to claim. If it's not on the self-bill you've no evidence to chase, and unrecorded waiting or returns go unpaid. A clear photo at the site prevents it.