Mandata alternative for small tipper fleets
Mandata is a UK transport management system (TMS) that says it has served the haulage industry for over 50 years, from small fleets up to multi-site operators. If you run a handful of tippers and your money comes from tickets and self-bills, you may want something smaller, priced per truck, that your drivers can use on their own phones. This page sets out what each one does, using Mandata's own public pages, so you can pick the right fit.
In short: choose Mandata if you need order drawdown, stock control, electronic proof of delivery, customer tracking or a link to Sage or QuickBooks. Choose Raahi Flow if you're a small tipper or aggregate fleet that wants ticket photos matched to self-bills, walkaround checks and reminders in one app, for a published price of £20 per truck per month, no VAT, with a 30-day free trial on up to 3 trucks and no card needed.
What Mandata does
From Mandata's public pages (checked 28 October 2026), Mandata TMS covers the whole job from order to invoice. Its bulk haulage page lists:
- Job creation by hand, by import or through integrations, including online customer bookings.
- Bulk order drawdown, so you can see how much of a customer's order is still to deliver, and stock control.
- Planning and scheduling of vehicles and drivers.
- The Manifest driver app with electronic proof of delivery (ePOD), capturing signatures and delivery quantities.
- Weighbridge information capture, and weights and volumes changed by the driver at collection or delivery.
- Real-time job tracking and a customer portal.
- A Vehicle Checks app for walkaround checks and defects.
- ADR consignment notes for hazardous loads and electronic waste transfer notes for waste work.
- Automated invoicing, with integration to accounting systems.
Mandata's FAQs say it integrates with accounting packages including Sage and QuickBooks. Its pricing page lists a GoPlus plan for growing operators and an Enterprise plan for large and multi-site operations.
Where Mandata does more
Mandata is the bigger system, and for some operators that matters. It does things Raahi Flow does not do today:
- Orders and stock: order import, drawdown and stock control. Raahi Flow starts from the loads the office sends to drivers, not from customer orders.
- Electronic proof of delivery with a customer signature. Raahi Flow captures the delivery or weighbridge ticket photo, not a signed POD.
- Sage and QuickBooks links. Raahi Flow has no Sage or QuickBooks link.
- Customer portal and ETA tracking for your customers.
- Waste and ADR paperwork: electronic waste transfer notes and ADR consignment notes. Raahi Flow doesn't produce either.
- Route optimisation, and an Enterprise plan for large, multi-site operations.
If those are what you need, Mandata is worth a demo.
Where Raahi Flow is different for a small tipper fleet
Raahi Flow is built around how tipper and aggregate work gets paid: per load or per tonne, proved by the ticket, often on the customer's weekly self-bill.
- Ticket capture on the driver's phone: one photo of each delivery or weighbridge ticket at the tip, and the app reads the ticket number and details.
- Ticket to invoice matching: each ticket is matched by ticket number to the invoice or self-bill line for that load, and waiting time and return loads are compared too, so the office sees which loads match and which need a look. See ticket to invoice matching.
- Invoices: AI reads supplier bills and self-bills from a photo or PDF, and you can create customer invoices, mark them paid and print or save them as a PDF. See haulage invoicing software.
- Walkaround checks in the same app: DVSA daily checks and defect reporting, signed and photographed, with each defect followed through to repair and sign-off.
- Reminders for MOT, PMI, road tax, insurance, tacho calibration, driving licences, Driver CPC, driver and tacho cards, and your O-licence.
- Per-truck income and costs, so you can see which trucks earn.
- Any phone, six languages: it runs on Android and iPhone from the browser with no app store, in English, Urdu, Polish, Punjabi, Romanian and Lithuanian.
Raahi Flow matched £8,745 of tickets to invoices on one truck.
Mandata vs Raahi Flow: side by side
| Raahi Flow | Mandata | |
|---|---|---|
| Price shown on the website | £20 per truck per month, no VAT | No, personalised quote |
| How it's priced | Per truck, no per-user fees | Concurrent users (logged in at the same time) |
| Free trial | 30 days on up to 3 trucks, no card | Not stated, demo on request |
| Ticket photo read by the app | ✓ | Weighbridge information capture |
| Tickets matched to self-bill lines | ✓ by ticket number, waiting and returns compared | Not described on the pages checked |
| Walkaround checks and defects | ✓ included | ✓ Vehicle Checks app |
| Dispatch to drivers | ✓ | ✓ with planning tools |
| Order drawdown and stock control | – | ✓ |
| Electronic proof of delivery with signature | – | ✓ |
| Sage or QuickBooks link | – | ✓ |
| Customer portal and ETAs | – | ✓ |
| Waste transfer notes and ADR notes | – | ✓ |
| Driver languages | English, Urdu, Polish, Punjabi, Romanian, Lithuanian | Not stated on the pages checked |
Mandata details are from its own public pages, checked on 28 October 2026: home page, bulk haulage page, pricing page and FAQs. Products and prices change, so check mandata.co.uk for the current position.
How the pricing compares
Mandata doesn't list prices on its website. Its pricing page says it tailors each quote to the number of users, integrations and features, charges by concurrent users, and that some of its other apps carry extra charges, which it says it will discuss before you sign up.
Raahi Flow has one published price: £20 per truck per month, no VAT, for any number of trucks, with no per-user fees, no minimum fleet size and no long contract. 5 trucks is £100 a month. Walkaround checks, ticket matching, invoices and reminders are all in that price. See Raahi Flow pricing for cost examples by fleet size.
Which should you choose?
- Choose Mandata if you run a larger or mixed operation, take orders that are delivered over many days, need ePOD signatures, waste or ADR paperwork, or want your TMS to post into Sage or QuickBooks.
- Choose Raahi Flow if you run a small tipper, aggregate, muck-away or grab fleet, get paid against tickets and self-bills, and want ticket matching, walkaround checks and reminders on the drivers' own phones for a fixed price per truck.
See it on a week of your own tickets
Book a demo and we'll show you Raahi Flow on your kind of work. 30-day free trial on up to 3 trucks, no card needed.
Book a demoMore on tipper software
See what Raahi Flow does as tipper lorry software and as bulk tipper software for aggregate hauliers. Comparing other apps? Read our FleetCheck alternative and CheckedSafe alternative pages, the best fleet compliance software for small UK hauliers, our guide to choosing tipper software, or eight UK tipper software options compared. Not sure you need a full TMS at all? Read transport management software for small business.
Questions about Mandata alternatives
What is a good Mandata alternative for a small tipper fleet?
If your work is tipper or aggregate loads paid on tickets and self-bills, Raahi Flow is built for that: drivers photograph each ticket, the app reads it and matches it to the invoice line, and it costs £20 per truck per month. If you need order drawdown, stock control, electronic proof of delivery or a Sage or QuickBooks link, Mandata does more.
How much does Mandata cost?
Mandata does not list prices on its website (checked 28 October 2026). Its pricing page says it uses concurrent pricing, based on the number of users logged in at the same time, and gives each business a personalised quote. Raahi Flow is £20 per truck per month, no VAT and no per-user fees.
Does Raahi Flow link to Sage or QuickBooks like Mandata?
No, there's no Sage or QuickBooks link. Mandata says it links to both. In Raahi Flow you can create customer invoices, mark them paid and print or save them as a PDF, and a read-only API lets your own software read your invoices and tickets.
Can Raahi Flow match weighbridge tickets to a customer self-bill?
Yes. The driver takes one photo of each ticket at the tip or weighbridge and the app reads it. Each ticket is matched by ticket number to the line on the self-bill or invoice, and waiting time and return loads are compared too.
Does Raahi Flow do walkaround checks like the Mandata Vehicle Checks app?
Yes. DVSA daily walkaround checks and defect reporting run on the driver's phone, signed and photographed, and each defect is followed through to repair and sign-off. They are included in the £20 per truck price.
Is there a free trial of Raahi Flow?
Yes. You get a 30-day free trial on up to 3 trucks and no card is needed. Book a demo and we'll show you Raahi Flow and get you set up.